Implementing best practices to ensure internet security is not an easy task. An ‘Information Officer’ is the key player that ensures that there is compliance with the internet security requirements. An accomplished Information Officer must have the ability to take further duties that come with this full-time job.
Need for internet security arises when there is obvious threat to confidential and sensitive company data. Failure in compliance with data management best practices often compromises the company. Consequences of this impact the reputation of the business. Moreover, it leads to financial losses and distrust in customers. Best practices required to ensure proper internet security include:
Use of End User Guidelines: The biggest problem IT dependent businesses face is misuse of computers by employees. Employees must be instructed on things they can and cannot do with company property. Downloading games and using tools for internet messaging must have limitations.
Regular Software Updates and Use of Patches: Information Officers must keep constant check on whether regular software updates and patches are used appropriately. Software applications that have not been updated or that don’t have operational patches are open to threats. There have to be personal rules on these activities to ensure that information security is functioning correctly.
Vendor Management: When third parties are involved as web hosting and internet services there is the threat of security downfall. If the provider gets compromised, so do its clients. The bottom-line is that lack of vendor management guidelines is a direct threat to customer’s privacy. Therefore make sure that vendor management best practices are dependable.
Physical Security: In every business enterprise, softcopies of sensitive data are stored for backup and future reference. Entry to unauthorized personnel to the server room must be monitored and restricted. Physical security must be deployed to minimize the risk of violation of data security. Files and documents not to be used must be destroyed immediately.
Retention and Data Classification: Breach of security is bad enough. It is even worse to have breach of data that shouldn’t have been retained in the first place. Therefore, it is a recommended best practice that data must be classified. For example, classify them into economic and financial. This makes data management efficient and effective.
Passwords Guidelines and Requirements: The complicated requirements for passwords get, the higher the chances are that employees will write the password down. Written-down passwords increase the risk of breach. To ensure security, use simple requirements for passwords. Additionally enlighten employees about guidelines to follow regarding password security.
Wireless Networking: Implementation of wireless network has become a recommended best practice because it saves time and money. Encryption of data ensures compliance with data management standards.
Employee Training: Compliance with internet security requires that employees are trained on use of software applications. Employees must abide by instructions and policies about software applications to maintain internet security.
These best practices are the key to successful internet security in every business enterprise. This includes banks as well. Mobile banking and internet banking require strict internet security measures.